NOTICE FOR ELECTION OF WIPS OFFICE BEARER (SOUTHERN REGION)-2016
Notice is hereby given for election / nomination process during the next meeting of Regional Executive Body (REB) scheduled on 19th March, 2016, Saturday at Chennai for the New team for the REB SR for the next term of office starting from 1st April 2016 to 31st March 2018.
The venue for the meeting & election will be held at Alumni Club, Anna University, No-1 Boat Club Road, RA Puram, Chennai – 600 0028 ( opp road of Hotel Adyar Park & adjacent Road of Amma Nana nhop, Phone: 044-24322195 044-24321233). , from 10.00 am to 2.00 pm
Since, elections are to be held for the post of RFC & EC, all the Regional Function Committee members, present Executive members, coordinators/unit representatives/ Life members from Southern Region are requested to ensure their presence on 19th March, 2016. Prior to the election, Coordinators/Unit representatives are requested to forward the Life Members list to President, WIPS- SR by email on or before 05.03.2016 for consolidation.
Nomination Forms (Form 2 - Region) is being sent to RFC, EC members, Coordinators/Unit representatives along with a copy of this letter.
Regional Election Guidelines:
Rule 8 Regional Executive Body
Each Region shall have a maximum of 20 office bearers with the following composition; President, Vice President, Secretary, Treasurer, (the four to be known as Regional Functional Committee), other ordinary Executive Members (EC) which would include Jt. Secretary, Jt. Treasurer, etc.
Eligibility;
1) Maximum tenure of any RFC post is two years, who can be re-elected for another term, but only for two terms at a stretch.
2) At least 2 RFC members, including Treasurer should be from one location, for operational effective ness.
3) All 4 RFC members should be from 4 different organizations.
4) To be an ordinary EC member one should be a)Life member or a coordinator of Corporate life member and, b) should have been an active worker of the Forum for a minimum of two years.
5) To hold office of Vice President, Secretary and Treasurer, one should have worked as an EC member for two years and should have attended at least 2/3 of the meetings of the Coordinators/EC meeting as the case may be in the preceding term of 2 years.
6) The members who are eligible to vote for Regional Function Committee include any Individual Life Members and organizational coordinators / unit representative of a corporate Member from respective Region as per past practice.
Regional Election Procedure
APEX letter of intimation of National Meet and election notification with nomination forms had been circulated to Regional President/Secretary which had also been subsequently forwarded to REB/coordinators of Corporate Life members. Now the election notice for Regional Election is being circulated by the sitting President/Secretary to all REB/ Coordinators and they in turn will intimate this election notice to individual life members.
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i) The proposer and seconded shall be from two distinct organisations. As far as possible the EC members shall be drawn from different PSUs to give appropriate representations
ii) Each Region’s President/Secretary shall inform the AFC fifteen days before the date of their election meeting by fax, email, mobile message, or a letter by post.
iii) AFC members may be invited as an observer (s) at such election or may be represented by an observer nominated by AFC from the concerned region so that information exchange is ensured.
iv) The list of full team shall be ready within 48 hours of the election meeting of the region and sent to President/General Secretary of the APEX Forum by the President/Secretary of each region.
General Conditions:
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The growth of this Forum will depend on selection for the right Team Leaders, both at Apex and Regional level. We need willing, effective and honest leaders, who can give quality time and guidance to take this Forum forward. We are really very fortunate to have such a well recognized and acceptable platform in PSUs to create value for our women as well as for our respective Organizations we serve. Hope this point is kept in our mind, while making the right choice.
Any assistance if required you may please contact undersigned at any time.
Wishing you all the very best.
RAJESWARI ARUNACHALAM
PRESIDENT - SR
Encl: Nomination form
To : The list CEOs of Corporate Life Members in Southern Region
All RFC, Regional Executive Members, Coordinators / Unit representatives (Coordinators/ Unit representatives are requested to send copy of this communication to your organization life members)
Copy to :
President ,WIPS-APEX; General Secretary, WIPS APEX
Annexure- 1
Rule 5 (C)
REGIONAL EXECUTIVE BODY
NOMINATION FORM FOR ELECTION OF
VICE PRESIDENT, SECRETARY, TREASURER AND OTHER EC MEMBERS
For the years 2014 - 2016 ( The person proposing the nomination should be from a different organization from the person seconding the name)
Vice President : Ms Designation Organization
Secretary : Ms
Treasurer : Ms
EC member ; Ms
Proposed by
Name : Designation Organization Signature
Name : Designation Organization Signature